Recruiting Privacy Notice
Effective September 17, 2026 ยท Counsel review version
Who this notice covers
This notice applies to information submitted through this recruiting form for a Civil Air Patrol unit. It is intended for prospective cadets, their parents or guardians, and prospective adult volunteers.
Information we collect
We collect the information entered in the form to respond to an interest in Civil Air Patrol: names; contact information; a prospective cadet's age, grade, school, and optional direct contact information; parent or guardian contact information; program interests; how the person heard about CAP; referral information; and parent/guardian attestation and notice-acknowledgment records. We do not request Social Security numbers, payment-card information, medical information, or background-check information in this recruiting form.
How we use and disclose information
The unit uses this information only to respond to the inquiry, discuss membership, arrange appropriate recruiting follow-up, prevent duplicate records, and manage recruiting activities. Authorized recruiting personnel may access it as needed for those purposes. We may use service providers that host or support this application. We do not sell personal information, use it for cross-context behavioral advertising, or permit it to be used for unrelated commercial marketing.
Children and parent/guardian submissions
A parent or legal guardian must complete a prospective cadet's form or complete it together with the cadet. Before submitting, the parent or guardian must check the attestation confirming their authority and authorizing the stated recruiting use. If you believe information about a child under 13 was submitted without a parent or guardian's involvement, contact the unit that provided this recruiting link so it can review and delete the information where appropriate.
Your choices and privacy requests
You may ask the unit that provided this recruiting link to access, correct, or delete the personal information associated with an inquiry, or to stop further recruiting contact. Include enough information for the unit to locate the record and verify that you are the person making the request or the child's parent or legal guardian. Some state privacy laws provide rights to access, correct, delete, or opt out of certain data uses. This recruiting feature is not designed to sell or share personal information or conduct targeted advertising; where applicable, the unit will honor valid requests subject to legal exceptions and identity verification. Nonprofit exemptions may apply under certain state laws, but this notice is not intended to limit any right that otherwise applies.
Retention and security
Recruiting records are retained only as long as reasonably necessary for recruiting follow-up, operational records, and applicable legal or organizational requirements, then deleted or de-identified according to the unit's approved retention process. Access is limited to authorized users of the recruiting module. This application uses encrypted connections in transit and platform safeguards for hosted data; no system can guarantee absolute security.
Updates and contact
We may update this notice when the recruiting process changes. The current version is shown above. For questions or privacy requests, contact the Civil Air Patrol unit that provided this recruiting link.